Admin & Event Executive

• Liaise with Legal, HR, Compliance and Accounting departments to process vendor/supplier agreements, invoices, contracts and other official documents
• Accounting support: monthly payable account checking and payment request, approval for payment in Workday, working with Accounting team for everyday accounting matters, support employees on expense claim process and other related issues
• Support recruitment coordination and campus recruitment activities in terms of logistics preparation for HCMC office
• Collaborate and provide support on employee benefit/welfare office social engagements, training events, other company events and driving some of these events as agreed
• Collaborate with Vietnam operations and support team to instill process cohesiveness/improvement
• Monitor, control, and procurement of office supplies and ensure timely maintenance of office equipment
• Manage on-boarding and off-boarding tasks
• Handle visa and work permit processes, including coordinating applications, managing documentation, and ensuring compliance with relevant regulations.
• Provide other office administration support as needed
• Handle other tasks assigned by GM on an ad hoc basis

• Bachelor degree from a recognized university/college
• Around 4-5 years of relevant experience in a multinational organization
• Solid experience with event management, employee engagement and administrative work
• High proficiency in Microsoft office (Word, Excel, PowerPoint and Outlook)
• A can-do, positive attitude, high level of attention and accuracy on detailed work tasks, superb organization skills and ability to prioritize and meet tight deadlines in a fast-paced and multifaceted environment
• Possess strong relationship building and interpersonal skills
• Ability to effectively communicate, interact and collaborate with a diverse range of people and job functions with a customer-service mindset; Fluent English is required
• Ability to multitask, work independently and as an integral member of the team with minimal supervision
• Proactive about learning and self-motivated to take on additional responsibilities over time, be an energetic self-starter

• Competitive and attractive compensation package with clear career road-map - where you feel challenged everyday
• We offer a strong culture of learning and development: training courses, library, speakers, share and learn events
• Learn from who sits next to you! Working in WQ you are surrounded by smart and talented people
• Premium Health Insurance and Employee Assistance Program
• Generous time-off policy, re-creation sabbatical leave (based on tenure), Trade Union benefits for staff and family
• Team building activities every month: Local engagement events - Employee clubs: football, ping-pong, badminton, yoga, running, PS5, movies, etc.
• Annual company trip and occasional global conferences - opportunity to travel and connect with our global teams
• Happy-hour with tea break, snacks and meals every day in the office!

WorldQuant