Purchasing Admin Executive
- Việt Nam
- Lâu dài
- Toàn thời gian
Reports to: Nguyen Duy ThaiKey AccountabilitiesThis role is responsible for executing and supporting direct procurement activities to ensure the timely, compliant, and cost-effective purchase of raw materials (RMs) for production, in alignment with legal requirements and ADM policies.1. Purchase Order ManagementPrepare and manage order confirmations, contracts, and POs (both physical and system-based) in compliance with ADM policies and procedures.Align with buyers to ensure contract compliance and risk mitigation.Track and manage purchase orders, including ETD/ETS/ETA of shipments, delivery documents, customs clearance, FX hedging, and payment processes.Handle insurance declaration on the I-Cargo system, if required.Monitor and manage discounts/penalties related to quality, delays, or invoice/price discrepancies.Coordinate with Buyers/Logistics to monitor stock levels and prevent stockouts.Maintain accurate and compliant purchase records.Safeguard custody of original and digital documents per ADM and legal regulations.2. Cost ControlEnsure RM specifications in contracts comply with ADM and National standards, escalating discrepancies to management and the Regulatory team.Track and manage domestic handling costs and ensure timely invoice processing (customs clearance, inspection fees, transportation, etc.).Mitigate risks associated with shipping documentation, inspections, customs clearance, and quality conformity processes.Ensure customs import processes comply with ADM SOPs and government regulations; liaise with Trade Compliance for issue resolution.3. Vendor ManagementCreate and update vendor information in line with ADM Vendor Maintenance Policy.Maintain custody of vendor certifications (e.g., Business Registration, Bank Confirmation, HACCP, GMP, ISO).Ensure vendors acknowledge and comply with ADM's Supplier Expectations.4. Reporting & AnalysisPrepare regular procurement reports (e.g., GIT).Support internal and external audits, as well as risk assessment processes.Provide other reporting and analysis as guided by the line manager.General ResponsibilitiesAdhere to standard operating procedures, ADM policies, and local regulations.Proactively identify and resolve issues in day-to-day processes, escalating when needed.Perform other tasks assigned by the line manager.QualificationsBachelor's or College degree.Minimum 1 year of experience in purchasing execution and import-export/customs processes.Experience in the feed or feed additives industry is preferred.Strong problem-solving and risk-mitigation mindset.Excellent attention to detail, compliance orientation, and ability to work cross-functionally.Proactive, positive, and “can-do” attitude.Ref ID#LI-HP1About ADMAt ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We're a global leader in human and animal nutrition and the world's premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.#IncludingYouDiversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: