Chubb Life] Head of General Admin, Real Estate and Procurement

• Provide office and location support activities, including clerical duties, to ensure smooth day-to-day operations.
• Identify, enhance, and implement specific processes and procedures to maximize operational efficiency.
• Ensure the correct functioning of facilities, office, and business support services.
• Manage office supplies, equipment maintenance, and other administrative needs.
• Ensure compliance with local laws and regulations related to administrative operations.

• Acquire goods and services in a timely, cost-efficient, and reliable manner while maintaining high standards of quality and compliance.
• Identify organizational requirements, evaluate potential suppliers, negotiate contracts, and manage supplier relationships.
• Collaborate closely with stakeholders and departments to understand their needs and provide strategic sourcing solutions.
• Monitor market trends, optimize supplier performance, and implement sustainable procurement practices.
• Manage risks associated with supplier contracts and ensure compliance with procurement policies.

• Support business units in providing cost-effective and efficient real estate solutions aligned with corporate and business unit plans.
• Oversee real estate strategy and portfolio management, including lease agreements and property acquisitions.
• Provide facility-related services, including facility management, build-outs, office moves, furniture, equipment, and other changes.
• Ensure facilities are well-maintained, safe, and compliant with health, safety, and environmental standards.
• Manage relationships with landlords, property management companies, and facility service providers.

• Build, lead, and mentor a high-performing team across general administration, property management, and procurement functions.
• Set clear goals and performance expectations for team members.
• Foster a culture of collaboration, accountability, and continuous improvement.

• Contribute to the development of the company's operational strategy and ensure alignment with business objectives.
• Prepare and present regular reports on administrative, property, and procurement activities to senior management.
• Identify risks and develop mitigation plans to ensure business continuity.

• Bachelor's degree in Business Administration, Supply Chain, Real Estate, or a related field.
• A Master's degree is a plus.
• Minimum of 8-10 years of experience in general administration, procurement, and real estate/facilities management, preferably in the financial services or insurance industry.
• Proven experience in managing large-scale facilities and procurement operations.

• Strong leadership and team management skills.
• Excellent negotiation and vendor management abilities.
• In-depth knowledge of procurement processes, real estate strategy, and administrative operations.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and work under pressure.
• Excellent communication and interpersonal skills.
• Proficiency in English and Vietnamese (both written and spoken).

• Familiarity with local laws and regulations related to property management, procurement, and general administration in Vietnam.
• Willingness to travel as needed.

Chubb